Privacy Policy

Unique Events (SW) CIC
Effective Date: 18 February 2026
Last Updated: 18 February 2026

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1. Who We Are

Unique Events (SW) CIC is a Community Interest Company registered in England and Wales.

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We organise and deliver community-focused events, workshops and activities across the South West of England.

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For the purposes of data protection law, Unique Events (SW) CIC is the Data Controller of your personal data.

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Contact Details:
Unique Events (SW) CIC
Address: Unit 3 The Creedy Centre, 117 High Street, Crediton. Devon EX17 3LG
Email: info@eventsw.co.uk
Telephone: 07960 053812

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If you have any questions about this Privacy Policy or your personal data, please contact us using the details above.

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2. What Information We Collect

We may collect and process the following types of personal data:

• Name

• Email address

• Telephone number

• Postal address

• Organisation name (where relevant)

• Event booking details

• Payment information (processed securely via third-party providers)

• Photographs and video recordings from events

• Website usage data (via cookies and analytics tools)

We only collect information that is necessary, relevant and limited to the purpose for which it is processed.

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3. How We Collect Your Data

We collect personal data when you:

• Submit a contact form on our website

• Book or attend one of our events

• Subscribe to our newsletter

• Volunteer with us

• Engage with us on social media

• Provide information in person, by phone or by email

• Browse our website (via cookies)

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4. Lawful Basis for Processing (UK GDPR)

Under UK GDPR, we process personal data under one or more of the following lawful bases:

• Consent – where you have given clear permission

• Contract – where processing is necessary to fulfil a booking or agreement

• Legal obligation – where required by law

• Legitimate interests – where processing is necessary for our legitimate organisational purposes and does not override your rights

Where we rely on consent, you may withdraw this at any time.

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5. How We Use Your Information

We use your personal data to:

• Respond to enquiries

• Manage event bookings and participation

• Communicate important event information

• Process payments

• Provide volunteer coordination and training

• Improve our services and website

• Send newsletters and updates (where consent has been given)

• Comply with legal obligations

We do not sell or rent personal data to third parties.

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6. Sharing Your Data

We may share your information with:

• Payment processors

• Event partners or venues (where necessary for delivery)

• IT and website service providers

• Professional advisers (e.g., accountants or insurers)

• Regulatory authorities where legally required

All third parties are required to respect the security of your personal data and process it in accordance with the law.

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7. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including for legal, accounting or reporting requirements.

When data is no longer required, it is securely deleted or anonymised.

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8. Your Rights Under UK GDPR

You have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request erasure (“the right to be forgotten”)

• Restrict processing

• Object to processing

• Data portability

• Withdraw consent at any time

• Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO Contact:
Information Commissioner’s Office
Website: https://www.ico.org.uk

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9. Cookies and Website Tracking

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help improve functionality, performance and user experience.

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Types of Cookies We Use

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1. Strictly Necessary Cookies

These cookies are essential for the website to function properly and cannot be switched off. They include security and session management cookies.

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2. Performance & Analytics Cookies

These cookies help us understand how visitors use our website (e.g., pages visited, time spent on site) so we can improve performance. We may use services such as Google Analytics.

These cookies are only set with your consent.

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3. Functionality Cookies

These allow the website to remember choices you make (such as form entries or preferences).

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4. Marketing Cookies (if applicable)

If used, these track browsing habits to deliver relevant advertising. These will only be enabled with your explicit consent.

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GDPR-Compliant Cookie Notice

When you first visit our website, you will be presented with a cookie banner that:

• Clearly explains what cookies are used

• Allows you to Accept All, Reject Non-Essential Cookies, or Manage Preferences

• Does not pre-tick consent boxes

• Records your consent choice

• Allows you to change or withdraw consent at any time

You can also control cookies through your browser settings. However, disabling some cookies may affect website functionality.

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Managing Your Cookie Preferences

You may update your preferences at any time by clicking the “Cookie Settings” link in the website footer (if available).

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10. Data Security

We implement appropriate technical and organisational measures to protect your personal data from:

• Unauthorised access

• Loss

• Misuse

• Alteration

• Disclosure

 

11. Children’s Data

Where events involve children, we obtain appropriate parental or guardian consent where required.

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12. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be published on our website with the updated effective date.

If you would like, I can now:

• Draft a short, website-ready cookie banner wording

• Provide a Data Protection Policy (internal governance version)

• Or tailor this specifically for ticketed events with photography consent clauses, which may be particularly relevant to Unique Events (SW) CIC’s public event delivery.